UNIVERSITY OF RAJASTHAN
JAIPUR

No. A&F/Audit/2005/31-130 dated:-9.4.2005

Dear Sir/Madam,
In continuation to this office letter No. A&F/Audit/2001/552-626 dated 10.11.2001 the tender for purchase of all kind of store articles/spare parts be called as per followings:-
S.No. Purchase Estimates Tender for Purchase of Store articles Tender for Purchase of motor parts
1 (a) Rs.3000/- By calling single Tender ----
  (b)Rs.5000/- ---- Firm authorized dealer without Tender
2 Rs. 3001/- to 50000/- By inviting limited tender (maximum limit Rs. 2.00 lac in a year) By calling limited tenders from authorized dealer and firm original manufactures
3 Rs.50001 & above By open tender by open tender

Note:-
  1. The time limit for publication of open tender as under where the estimated value is:-
    1. above Rs.50000/-and upto Rs.5.00 lac=10 days
    2. Above Rs. 5.00 lac and upto Rs.10.00 lac=15 days
    3. Above Rs. 10.00 lac=30 days
    4. In case of urgent requirement which shall be recorded in writing, the Departmental purchase committee may reduce the period of publicity for open tender form 30 days to 20 days and from 15 days to 10 days.
    5. The tender shall remain open for consideration of the committee from the date of opening of financial bid upto the period given below:-
    1. At the level of Departmental Purchase Committee =Upto 30 days
    2. At the level of central Purchase Committee =Upto 60 days

    In case the tender is not considered with in the prescribed period, the next higher committee may consider the tender. The reasons shall, however,be recorded in writing for not considering the tender within the prescribed time.
  2. All purchases will be made only through the purchase committee in which Finance officer's nominee should be included and avoid split purchases.

  3. Purchases Committees.

  1. Purchase Committee for Constituent Colleges (for furniture and Stationery).
    (a) for purchase upto Rs. 5000/-at a time.
    1. Principal or his nominee
    2. Local Head of the Deptt.concerned
    3. Nominee of the C.F. & F.A.
    4. Nominee of UE (for purchase of furniture only)

    (b)For purchase exceeding Rs.5000/-at a time
    1. Principal
    2. Head of the Deptt. Concerned
    3. Nominee of C.F. & F.A. not below the rank of Dy.Registrar.
    4. UE or his nominee for purchase of Furniture only
  2. Purchase Committee for Teaching Deptt.
    (a)For Purchase upto Rs.5000/-at a time.
    1. Head of the Deptt.
    2. One member of the faculty nominated by the Head of the Deptt.
    3. Asstt. Registrar (A&F)
    4. Nominee of UE (for purchase of furniture only)

    (b) For purchase exceeding Rs.5000/-at time.
    1. Senior most Professor of Deptt.
    2. Head of the Deptt.
    3. Nominee of C.F. & F.A. not below the rank of Dy. Registrar
    4. UE or this nominee (for purchase of furniture only)
  3. Purchase Committee for Non-teaching Units

    4. (other than central office, UE, Univ. Press)
    (a) for purchase upto Rs.5000/-at a time.
    1. Head of the Unit
    2. Senior officer of the Unit nominated by the Head of the Unit.
    3. Nominee of C.F. & F.A.

    (b)for purchase above Rs.5000/-at a time.
    1. Nominee of the Vice-Chancellor
    2. Head of the Unit
    3. Nominee of C.F. & F.A. not below the rank of Dy.Registrar
  4. Purchase Committee for Central Office
    (a)for purchase upto Rs.5000/-at a time.
    1. Dy.Registrar (GAD)
    2. Dy. Registrar of the section for which purchases are being made.
    3. Nominee of C.F. & F.A.

    (b) for purchase above Rs.5000/-at a time.
    1. Registrar
    2. C.F. & F.A.
    3. Dy.Registrar (GAD)
    4. Dy. Registrar of the section for which purchases are being
  5. Purchase Committee for purchase of furniture
    1. Registrar
    2. C.F. & F.A.
    3. Dy.Registrar (GAD)
    4. Univ.Engineer
  6. Purchase Committee for stationery articles
    1. Registrar
    2. C.F. & F.A.
    3. Dy.Registrar (GAD)
    4. Press Manager
  7. Purchase Committee for UE office
    8. (a) for purchase above Rs.5000/-at a time
    1. Registrar
    2. C.F. & F.A.
    3. Dy.Registrar (GAD)
    4. Univ.Engineer
  8. Purchase Committee for Univ. Press
    (a) for purchase upto Rs.5000/-at a time
    1. Press manager
    2. COF & FA nominee
    3. Asstt. Registrar (Nominataed by the Registrar)

    (b)for the purchase upto Rs. 5000/-at a time
    1. C.O.F & F.A.
    2. Dy.Registrar (Project)
    3. Univ.Engineer
  9. Purchase Committee for sports Board

    10. (a) for purchase upto Rs.5000/-at a time
    1. Hony Advisor,Sports Board
    2. Secretary, Sports Boaard
    3. Nominee of C.F. & F.A.

    (b)for purchase above Rs.5000/-at a time
    1. Nominee of the Vice-Chancellor
    2. C.F. & F.A.
    3. Hony Advisor, Sports Board
    4. Secretary Sports Board
  10. Committee for Purchase of library Books etc.
    (a)for purchase upto Rs.5000/-at a time
    1. Director,Central Library
    2. Nominee of C.O.F & F A
    3. Asstt. Registrar (Nominated by the Registrar)

    (b) for purchase above Rs.5000/-at a time
    1. Director, Central Library
    2. C O F & F A or this nominee
    3. Dy. Registrar (Nominated by the Registrar)
  11. Committee for purchase of scientific equipment including projects sanction by the various sponsoring agencies UGC/CSIR etc.
    1. Nominee of the Vice-Chancellor
    2. Senior most Professor of the Deptt. concerned
    3. Head of the Deptt.
    4. Incharge of the Project
    5. C O F & F A or this nominee
  12. For supplies costing more than 3000/- but upto 50,000/- minimum 3 tenders are necessarily required and more then Rs.50,000/- open tender are required to be invited (minimum 3 tender)and order placed to with the lowest tenderer. In case of purchase of an article at a higher rate, prior sanction of the competent authority should invariable be taken. But in case of articles/commodities available on CSPO/DGS&D rate contract no competition is necessory.
  13. Orders for nomination to be made by the Vice-Chancellor on the purchase committee on the request of Head of the Deptt. or Principal, where necessary are being issued separately.

Comptroller of finance and financial Advisor